Client Overview
A multi-specialty medical practice with 3 locations, 10+ physicians, and 40+ staff in the United States was facing challenges in complex medical billing, reconciliations, profitability tracking, and compliance.
Client Profile & Challenges
Industry: Healthcare (Multi-specialty Medical Practice)
Location: United States
Size: 3 locations, 10+ physicians, 40+ staff
Systems: QuickBooks Online, EHR, Payroll Provider
- Complex medical billing & insurance reimbursements
- Delays in bank & clearing account reconciliations
- Difficulty tracking provider-wise profitability
- Incorrect classification of medical supplies & lab costs
- Payroll errors and 1099 compliance issues
- Lack of monthly financial visibility
Our Scope & Approach
- Daily & monthly bookkeeping in QuickBooks Online
- Insurance receivable & clearing account reconciliation
- Revenue recognition aligned with medical billing cycles
- Expense classification for medical supplies, labs & equipment
- Payroll accounting & 1099 compliance
- Provider-wise & location-wise financial reporting
- Healthcare-specific Chart of Accounts setup
- EHR billing data integration with accounting records
- Weekly MIS dashboards & US-timezone support
Results & Impact
- 30% reduction in reconciliation discrepancies
- Month-end closing reduced from 15 → 5 days
- Clear visibility into provider-wise profitability
- Improved cash flow through better receivables tracking
- Zero compliance issues during CPA audit review
- Long-term engagement with scalable support as practice expanded
Why the Client Chose Us:
Deep US healthcare accounting expertise, HIPAA-aware processes,
cost-effective offshore model, dedicated account manager, and
proven collaboration with US CPAs.